Get your
evenings back.
A trained assistant who learns your business, works your hours and is managed by us. You hand over the admin. We handle the recruiting, training, cover and accountability.
What we actually take off your plate
Concrete tasks, not vague categories. These are the things that quietly eat your evenings and weekends.
Inbox and calendar
Answer routine emails, flag what needs you, keep your calendar tidy and send reminders so nothing falls through.
Invoicing and chasing payments
Prepare invoices, follow up late payers politely, and keep a simple ledger so you know who owes what.
Data entry and CRM hygiene
Update contacts, de-duplicate records, log conversations and keep your pipeline honest.
Research
Competitor pricing, travel options, supplier comparisons, event venues: short briefs that save you hours.
Travel booking
Flights, trains, hotels and itineraries, with changes handled when plans shift.
Customer emails
Answer common questions, route urgent issues and keep your customers from waiting.
Scheduling
Book meetings, send prep, manage cancellations and protect the focus blocks in your week.
Small admin projects
Document templates, expense sorting, file organisation: the miscellany that eats your Friday afternoon.
Your list will look different. Tell us what is on your plate and we will match it.
What week one looks like
Most people are nervous the first time they delegate. This is exactly how we get you past that.
- Day 1
We meet your assistant
A 30-minute kick-off call with you, your Beacon manager and your assistant. You explain how you work, what you hate doing and what good looks like.
- Day 2
Tool access and first tasks
We get them into your email, calendar, CRM or accounting tool and start with two or three small, low-risk tasks so you can see their judgment.
- Days 3–5
Daily check-ins
Your manager reviews their work each evening and feeds back quickly. You get a short update on what was done and what needs a decision from you.
- Week 2
Patterns and priorities
We build a recurring task list and a simple handover doc. Your assistant starts owning regular work; you step in only for exceptions.
- Week 3+
Steady state
Weekly planning, daily output, monthly review with your manager. If the fit isn't right, we replace and re-onboard, and you don't start from scratch.
Who this is not for
We'd rather turn away a bad fit than sign someone who won't be happy. Beacon is probably not the right choice if:
- You need someone physically in your workspace every day.
- You only have a handful of tasks that take less than an hour a week.
- You want same-minute coverage outside agreed hours.
- You're looking for a specialist in legal, medical or technical work that needs regulated qualifications.
Questions before you hand over your inbox
The things freelancers and small business owners ask us most often.
Security and data handling
Your assistant works in your inbox, calendar and files. We treat access, confidentiality and your data as seriously as you do.
Read our security overview- Access limited to the tools you grant, on managed equipment.
- All assistants sign confidentiality agreements and complete data-handling training.
- GDPR-aligned processes and documented incident response.
Simple monthly pricing
No setup charges, no recruitment fees, no surprise add-ons. One monthly fee covers the assistant, the management and the backup.
Compare plansVirtual assistants
From€199/month
- Recruitment and vetting
- Tool setup and onboarding
- A named Beacon manager
- Weekly work review
- Cover for sickness and holiday
- Replacement if the fit is wrong
- No recruitment fees
Other ways we help
Customer support at scale
Human-in-the-loop support teams covering 24/7 in English and French, with custom automation built around them.
From €999/month
Sales & lead generation
Trained lead generators and sales reps who research, qualify and follow up, managed by us and powered by our own prospecting platform.
From €499/month
Get your evenings back.
Tell us what's eating your time and we'll tell you honestly what a Beacon assistant could take off your plate.